Private hire and airport transfer passengers are almost always business travelers — and they almost always need a receipt. Here is what to include and how to hand over a clean PDF on the spot.
If you run airport transfers, black car service, or private hire, your riders expense their trips. A professional receipt is part of the service — and getting it right means fewer follow-up requests and happier repeat clients.
| Field | Why it matters |
|---|---|
| Driver or company | Your name or business, phone, and license or tax number. |
| Date & time | Ties the receipt to the specific transfer. |
| Pickup & drop-off | Often an airport and a hotel or address — key for expense reports. |
| Flight number | Optional, but appreciated on airport runs. |
| Fare & extras | The agreed fare plus tolls, parking, or waiting time. |
| Receipt number | Makes the trip easy to reference. |
| Payment method | Cash, card, account, or prepaid. |
Tip: Fixed-price transfers still deserve an itemized receipt. Showing the agreed fare, tolls, and any waiting time avoids questions later and looks professional to a corporate client.
The best moment to give a receipt is at drop-off, while the passenger is still with you. A receipt app lets you fill in the transfer, generate a PDF, and text or email it in seconds — or capture a signature for account-billed trips.
RideReceipt generates private transfer and airport receipt PDFs on your iPhone and iPad, with optional passenger signatures for account trips. No account needed, and receipts stay on your device.
Get RideReceipt on the App StoreThe driver or company, date and time, pickup and drop-off (often an airport and a hotel or address), flight number if relevant, the agreed fare with any extras, a receipt number, and the payment method.
Most airport transfers are business travelers who expense the trip. A clear receipt with the route and fare is what their company needs to approve reimbursement.
For account-billed or premium transfers, a passenger signature adds a signed acknowledgment of the fare. For simple prepaid runs, a standard receipt is usually enough.
RideReceipt